Room Setup

In the second step of the setup wizard, you can configure the meeting room. This step is divided into different other steps, each allowing the configuration of a specific aspect linked to the meeting room:

  • Wireless: connect automatically to the optimal channel.
  • Devices: shows all devices connected to the Plixus system and the licenses active on the devices.
  • Devices: pop-up of pairing mode appears and then Devices shows all devices connected to the Confidea Wireless G4 system and the licenses active on the devices.
  • Room layout: configure the actual layout of the room such as a background image and assigning seats.
  • Interpretation: configure the interpreter booths and language channels.
  • Discussion: configure the discussion settings such as the microphone mode and settings.
  • Audio: configure the audio settings such as the volume and audio routing.
  • User roles: define the permissions for each user role.

Wireless

In the Wireless section, the system will automatically connect you with the optimal channel to ensure the best quality and performance possible.

Confero will:

  • Scan the wireless environment to gather all needed information.
  • Select the optimal channel configuration, based on the collected information.
  • Secure the connection with the channel.

Wait until the message You're all set up appears before you continue.

Devices

Pairing

In the Devices section, a pop-up window opens to wirelessly pair the device(s). There is only one type of pairing:

  • Standard pairing

In the Standard pairing, you can set the Discovery function to ON or OFF. You can set the Discovery to ON by clicking on and you can turn it off it by clicking on .

When the Discovery is ON, every Confidea Wireless G4 unit that requests access, is connected. When the Discovery is OFF, only units from the Device list can connect. This is the recommended setting.

Discovery mode ON is not recommended when you have multiple WAPs.

The Device list is created by automatically saving all units that have connected with Confero when the Discovery was open.

Usually the flow is as follows:

  1. Set WAP to Discovery ON.
  2. Turn on the Confidea Wireless G4 units.
  3. Wait until all units have connected to the WAP.
  4. Set WAP to Discovery OFF.

There is also a small instruction video that you can watch in the pop-up window.

Overview

On the Overview tab of the Devices section, you can find all the devices the system detects. For each device, you can see the following information and perform the following actions:

  • A small stylized image of the device with the device type and serial number
  • Firmware and software on the device
  • Button to highlight the device in the room, press and this lights up the microphone LED of the device to show which device it is.

You can also update the devices by pressing the button Update devices.

Figure 1-1: Update devices in the wizard

Licenses

On the Licenses tab, you can activate licenses on the devices. For example, here you can activate the voting and authentication functions on the Confidea FLEX units.

Figure 1-2: Assigning licenses to the devices

For a detailed description of the Devices page, see the Technician chapter Technician.

Room Layout

In the second part of the Room Setup step, you can create and configure the actual layout of the room. On the Background tab you can:

  • Upload a background image of your room with all its seats
  • Change the background color

Figure 1-3: Configuring the background image of the Room layout

On the Seats tab, you can assign the seats to a specific place on the background image or change some of the seat settings. There are two views:

  • Seat view: shows the background image where you can position the seats on.

  • Assigning seats
  • List view: shows all available seats as a list.

    Figure 1-4: List view of the room and seats

You can also change the priority of the seat by clicking the More icon next to the seat in the left pane of the application.

For more information on Room Layout and all its functionalities see Room Layout

Interpretation (Not applicable for Confidea Wireless G4)

In the third tab of the Room Setup step, you can configure the interpreter booths and language channels.

The Interpreter desks widget shows the available Interpreter desks. You can add these to a booth by dragging and dropping them on the booth.

When you click Change desk order, you can manually change the order of the devices by pressing the microphone button of the devices inside the room.

Figure 1-5: Configuring the interpretation

The Channels widget shows all configured channels and you can manage these by clicking the button Edit channels.

In the Booths widget you can add and remove booths and assign Interpreter desks to the booth.

For a detailed description of all Interpretation aspects, see Interpretation .

Discussion

In the Discussion part, you can set the different conference settings:

  • Microphone mode: this defines the method the microphone becomes active
    • Direct speak: delegates can activate their own microphone by pushing the microphone button.
    • Request: in request mode, you do not automatically get the floor when you activate your microphone. First you have to request the floor.
    • Group: pressing the microphone button activates the microphone unless the maximum amount of open microphones is reached.
    • Operator : with the operator, mode delegates cannot activate their own microphone (only deactivate it). The Chairperson can always activate microphones.
  • Open microphones: amount of microphones that can be active at the same time
  • Microphone settings: the color of the microphone LED when microphone is active, inactive or in request. The color assigned to a status is the circled color.

Figure 1-6: Microphone settings in the room setup step

Hover over the information icon to see a short description of each microphone mode.

Figure 1-7: Different available discussion modes

For a detailed description of all conference settings see Discussion.

Audio

On the Audio tab, you can set two different groups of audio settings:

  • Volume: volume of the headset and the speakers of the units
  • Audio configuration: select which audio configuration to use

Figure 1-8: Audio settings

For a detailed description of all audio settings, see Audio Settings.

User Roles

The last step of the Room setup is the configuration of the different user roles. On this page, you can select which actions are available and unavailable for each of the roles in Confero. You can also inactivate user roles by unselecting the check box under the role name.

Figure 1-9: Set the permissions for the different user roles

For a detailed description of all user role settings, see Role Management.